How to Add Images and Links to Email Messages

Adding images and hyperlinks can enhance your email message. Images can provide eye catching support to the reader, while links can help drive them to specific websites or documentation for more information. Use the links below to jump to a specific section to learn more:

• Add an Existing Image
• Uploading a New Image
• How to Add a Link

Add an Existing Image

When creating an email message, and you are ready to add an image to your email message, make sure that the image is saved to your computer or network drive first. Next, from the Compose Message section, click the Insert Image button  from the toolbar. The Add Image pop up window will appear.

When the Add Image window appears, you will see images that have been previously uploaded from other users in your organization. To use any of the images, check the circle to the left of the image to select it, then click the Submit button. The image will now display in your message.

Uploading a New Image

Instead of using an existing image, you can upload your own. From the top right corner of the Add Image window, click on  to upload the image that you need. This will prompt a window to open for you to navigate to the saved image on your computer or network drive. Click on the file, then the Open button (or double-click on the file). Once the image is loaded, you will see it in the listing of images to use. Check the circle to the left of the image to select it, then click the Submit button. The image will now display in your email message.

How to Add a Link 

Sometimes, it will be beneficial to include a link for a website for your reader to go to browse or to obtain more information. To add a clickable link to direct your reader to a webpage or document:

1. Enter you message text as you normally would
2. Once your text has been entered, highlight the word(s) that you want to serve as the link
3. Right-click with your mouse and CUT the text (Keyboard shortcut: CTRL/Command + X)
4. Click the Insert Link button from the toolbar
5. When the Insert/Edit Link window appears, make sure appropriate selection of URL or Document at the top
6. In the Text to Display field, right-click and then click PASTE to paste the text that was previously cut (Keyboard shortcut: CTRL/Command + V) 
7. If linking a URL, enter in the URL address in the Url field. If linking a document, select the document from the list by checking the circle to the left of the document listed
8. Once completed, click Save.
9. You should now see light blue text in your message that will serve as the link in your message

Now, you have a clickable link in your message for your reader to be directed!

NOTE: You may also do a single spacing when drafting your email by doing Shift + Return (Enter).

If you have any questions, please feel free to contact our CQ Support team:
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